Policies & Procedures
After Submitting your Reservation: Each climber is required to fill out a Registration Form online. Please do this as soon as you’ve submitted your payment. This is to ensure we have all the information needed to provide you with the best possible experience and the properly fitted equipment.
Waiver Form: You will be required to sign our Waiver Form before commencing the program. Participants under the age of 18 will need their parent/guardian’s permission to complete registration. Minors who show up for an adventure or course without a properly signed waiver by their parent or legal guardian will not be allowed to participate. If you do not have access to a printer prior to the Ice Fest, we will have paper copies available upon your arrival at the check-in.
Equipment Rental: Equipment rentals are available on a first-come-first-serve basis. All equipment will be transported to the Legion for the clinic and distributed and the climber check-in Saturday morning. Any extra gear will be made available to rent at the Legion prior to the outings. Harnesses and Helmets are available at no extra cost by Outdoor Skills And Thrills. Limited supplies, so let us know exactly what you will need when you register.
Rentals provided by:
Outdoor Skills And Thrills – Thunder Bay
The Wilderness Supply – Thunder Bay
Transportation: Transportation is not included, so you will need to arrange a way to and from the climbing spot. If you are open to carpooling let us know and we can try to help you arrange this with the other participants at the climber’s check-in on Saturday.
Cancellation & Refund Policy: Once a booking is submitted, we hold a 50% non-refundable deposit of the total cost, and the full amount becoming non-refundable 14 days prior to the clinic. All requests for cancellations or date changes must be submitted in writing to firstname.lastname@example.org. Please notify us as soon as possible if you wish to make any changes to your reservation. We reserve the right to cancel any program due to weather or route conditions, guide health, or for any other reason deemed necessary by the Nipigon Ice Fest committee. In such cases, we are not responsible for expenses incurred by the client in connection with the trip such as airfare, car rental, equipment purchases, etc. By its very nature, climbing is an uncertain endeavor, and many factors can influence the outcome of a trip. Accordingly, once a trip begins, we are unable to offer refunds for weather related cancellations, or for trips that end prematurely due to weather, route conditions or circumstances within, or affecting, your group.
Health/Cancellation & Interruption Insurance: It is important to make sure that your current plan covers you in the case of an illness, accident, cancellation, or interruption prior to or during your trip; get extra coverage if necessary. In the case of a trip cancellation or interruption, we cannot be held responsible for expenses incurred by the client in connection with the trip such as airfare, car rental, equipment purchases, etc.
Drugs and Alcohol: No alcohol or drug use is allowed on our programs. We have a zero tolerance policy and no climbing is ever permitted under the influence of alcohol or drugs.
Disclaimer: Ice Climbing has the potential to be a very dangerous sport. Quality instruction and experience combined with proper equipment are necessary to help reduce this risk. ALL CLIMBING ACTIVITIES ARE THE RESPONSIBILITY OF THE INDIVIDUAL CLIMBER. The volunteers that help organize the Fest and coordinate the events and activities make no warranties, expressed or implied, for the safety, fun, availability, condition, grade, location, or legality of any of the climbs in the area. They also do not guarantee the safety, fun, suitability, or availability of any of the equipment or facilities that may be used for rental, demo, or gathering. The organizers also do not warrant, condone, or guarantee the content, safety, quality, quantity, etc of any of the shows, speakers or classes given during the Fest.